--- title: Adding or Renaming Roles or Departments description: This video explains how to manage and edit roles in systemHUB. --- [Skip to content](https://kb.systemology.com/help-center/adding-or-renaming-roles-or-departments#main-content) English Show submenu for translations ![1000X162.png\]](https://kb.systemology.com/hs-fs/hubfs/1000X162.png?width=250&height=43&name=1000X162.png) Open main navigation Close main navigation - English Show submenu for translations - [www.systemHUB.com](https://www.systemhub.com/) [www.systemHUB.com](https://www.systemhub.com/) How can we help? - There are no suggestions because the search field is empty. 1. [Help Center](https://kb.systemology.com/help-center?hsLang=en) 2. [Admin & Billing](https://kb.systemology.com/help-center/admin-billing?hsLang=en) 3. [Team & User Management](https://kb.systemology.com/help-center/admin-billing?hsLang=en#team-user-management) # Adding or Renaming Roles or Departments ## Learn how to manage, edit, create, and delete Roles to mirror your company departments, and discover how to align your folder structure with these roles for seamless team access.   ### **👥 Manage Roles and Departments** In systemHUB, Roles act as the bridge between your team members and your content. Setting them up to reflect your departments, for example, Marketing, Ops, Finance, ensures the right people automatically see the right systems. 1. Click your **Profile Picture** in the top right and select **Settings**. 2. Select **Roles** from the left-hand menu. --- ### **✏️ Edit or Rename a Role** 1. Find the role you want to change, for example, "Operations". 2. Click the **Edit** (pencil) icon. 3. Update the **Name**, for example, "Ops Department", or add a **Description**. 4. Click **Update** to save your changes. --- ### **➕ Create a New Role** If your business is expanding, you can easily add new departments: 1. Click the **New Role** button. 2. Enter the **Role Name** and a brief description of what this team does. 3. **Assign Members**: Click **Add Members** to select the specific team members who belong to this department. 4. **Assign Content**: You can pre-select systems, policies, or training that this role needs access to. 5. Click **Create**. --- ### **🗑️ Delete a Role** If a department is merged or no longer exists: 1. Locate the role in the **Roles** list. 2. Click the **Delete** (trash bin) icon. > 🚫 **Note**: Deleting a role does not delete the users or the systems associated with it, it simply removes the "grouping" that connects them. --- ### **📁 Align Folders with Roles** To keep your account organised, ensure your Folder Tree matches your Roles: 1. Go to your main dashboard. 2. Click **New** -\> **Folder**. 3. Use a numbering system, for example, "08 Test Folder", to keep the departments in your preferred order. 4. Now, when you create systems in this folder, you can easily assign them to the corresponding role you just created. --- ### **🎉 You're All Set!** Your roles and departments are now fully configured and aligned with your folder structure. 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