--- title: Creating a Folder Structure to Organise Your Systems, Processes, and Checklists description: The key to systemisation is simplification, here's how to make your folder structure easy for your team and departments to navigate. --- [Skip to content](https://kb.systemology.com/help-center/creating-a-folder-structure-to-organise-your-systems-processes-and-checklists#main-content) English Show submenu for translations ![1000X162.png\]](https://kb.systemology.com/hs-fs/hubfs/1000X162.png?width=250&height=43&name=1000X162.png) Open main navigation Close main navigation - English Show submenu for translations - [www.systemHUB.com](https://www.systemhub.com/) [www.systemHUB.com](https://www.systemhub.com/) How can we help? - There are no suggestions because the search field is empty. 1. [Help Center](https://kb.systemology.com/help-center?hsLang=en) 2. [Working With Content](https://kb.systemology.com/help-center/working-with-content?hsLang=en) # Creating a Folder Structure to Organise Your Systems, Processes, and Checklists ## Learn how to design a structured folder hierarchy in systemHUB using root folders, subfolders, and quick organisation tools to keep your company's processes intuitive and easily accessible. --- ### **📂 Establish Your Root Folders** When you first set up systemHUB, you are provided with standard departmental folders. To maintain a clean organisation, use these as your "Root" or top-level categories. 1. Navigate to the top of the sidebar. 2. Click **New** -\> **Folder** to add a new department.![systems-list](https://kb.systemology.com/hs-fs/hubfs/systems-list.png?width=670&height=419&name=systems-list.png) > 💡 **Pro Tip:** Use a numbering system (e.g., "08 Test Folder") to keep your main departments in a specific, logical order. --- ### **🗂ī¸ Create Subfolders for Specificity** As a department grows, avoid having a long, flat list of systems. Instead, group related processes into subfolders to make them easier to navigate. 1. Right-click on a main folder (e.g., "Marketing"). 2. Select **New Folder**. 3. Name your subfolder to match its specific function (e.g., create a "Social Media" subfolder inside "Marketing" to house all your platform-specific processes). --- ### **🔄 Move and Organise Content** To keep your workspace tidy, you can move existing systems into your new subfolders using one of two methods: - **Move via Menu:** Right-click a system, select **Move**, and then navigate to the specific subfolder (e.g., Marketing \> Social Media). - **Drag and Drop:** Click and hold a system, then drag it directly into a folder in your sidebar. > ℹī¸ **Relocation:** If a different department takes over a task, you can move an entire folder to a new root category, such as moving "Social Media" from "Marketing" to "IT". --- ### **⚙ī¸ Folder Maintenance** Keep your folder tree intuitive by right-clicking any folder to access these quick management tools: - **Rename:** If a department name changes, right-click and select **Rename**. - **Duplicate:** Copy an entire folder structure if you need to replicate it for another branch or department. - **Assign Members:** Right-click a folder to quickly manage which team members have access to everything inside it. --- ### **🧠 Why Structure Matters** A disorganised systemHUB leads to "system overwhelm." If team members cannot find what they need at a glance, they will get frustrated, stop using the systems, and revert to old, inconsistent habits. Taking a few moments to structure your folders ensures long-term team adoption. --- ### **🎉 You're All Set!** You now have the tools to build a clean, well-structured knowledge base. 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