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Managing the Order of Your Systems and Folders

Learn how systemHUB sorts your folders by default, and discover clever naming tricks using numbers and symbols to customise your folder tree structure for maximum team efficiency.


🗂️ Understand Default Sorting

By default, systemHUB organises your folders and systems in alphabetical order. This helps most teams find content quickly as the account grows.

🔢 Force a Specific Order with Numbering

If you want your folders to appear in a specific sequence rather than alphabetically, you can use a numbering system:

  1. Edit the Title: Rename your folder or system by adding a number at the beginning, for example, "1. Onboarding," "2. Operations".
  2. Large Lists: For accounts with many systems, use a "0" prefix, for example, "01," "02," "10", to ensure they sort correctly once you reach double digits.

🌟 Prioritise Content with Symbols

To push "Mission Critical" or high-priority systems to the very top of a list, you can use symbols:

  1. Use an Asterisk or Symbol: Add a symbol like * or ! to the beginning of a title, for example, DAILY CHECKLIST.
  2. Why it works: Symbols are prioritised before numbers and letters in the systemHUB sorting hierarchy, forcing those items to the top of the folder tree regardless of their name.

🔄 What Happens Next

Once you rename your folders or systems:

  • The side menu will automatically refresh to reflect the new order.
  • These changes are visible to all team members, ensuring everyone sees the most important systems first.

🎉 You're All Set!

You now have total control over how your company knowledge is structured. By using numbers and symbols, you can guide your team's focus directly to your most critical, high-frequency processes instantly!