Notifying Team Members of System and Policy Changes

1. Notify All Owners and Assigned Team Members

1. Open the system, policy, or training you want to update and click Edit.

2. Click the Notify button.

3. This will send a notification to:

   • All owners of the item

   • All assigned team members

   • Anyone assigned through a role

4. The notification informs them that the item has had a significant update and prompts them to review it.

2. Using the Agreement Log

1. Publish your system, policy, or training.

2. Open the Agreement Log to see who has signed off.

3. For any team members who have not signed off, click Notify.

4. This sends a message specifically to those team members reminding them to review and sign off.

3. Notify Through Comments

1. Scroll to the Comments section of the item.

2. Use @mention to tag a specific person.

3. Add a comment asking them to review or check the system.

4. When you post the comment, the tagged person receives a notification to take action.

4. Share via Internal Communication Tools

1. Copy the unique URL of the system, policy, or training.

2. Share the URL in your team’s internal communication channels (e.g., Slack, Google Chat, message boards).

3. Team members can click the link to access the item directly and review it.

Tips

• Use a combination of notifications and comments to ensure critical updates are seen.

• Keep track of sign-offs in the Agreement Log to monitor compliance.

• Contact systemHUB support if you need guidance or have questions about notifications.