The My Systems and Assigned Systems Sections

1. View Individual System Ownership

If you only need to check the ownership of a specific document, you can do so directly within the system view:

• Open the System, Policy, or Training.

• Look at the Properties section on the right-hand side.

• Owner (Star Icon): This is the Primary Owner, usually the person who recorded or "owns" the accuracy of the process.

• Secondary Owner: The backup person who can also manage the system.

• Assigned Members/Roles: Lists everyone who has permission to view or interact with this content.

2. Audit All Systems for a Specific Team Member

To see a complete list of everything a team member owns or is assigned to without opening every system, use the "Login As" feature:

• Click your Profile Image at the top right and select Company.

• Select Members from the left-hand panel.

• Find the team member and click the three dots (...) next to their name.

• Select Login as Team Member.

3. Navigate the Member’s Profile

Once you are logged in as that team member, you can see their personal dashboard:

• Click their Profile Image (top right) and select Profile.

• Use the left-hand panel to toggle between:

  • My Systems: Lists every system where they are the Primary or Secondary Owner. It displays the status, title, and the date it was last updated.

  • Assigned Systems: Lists all systems they have access to but do not own. This shows the system title and who the actual owner is.

4. Permissions and Access Levels

• Who can do this? By default, the Account Owner and Admins have the ability to "Login As" other users to audit their workloads.

• Expanding Access: If you want your Editors or Managers to have this same auditing ability, you can request this permission change by contacting the systemHUB support team.