--- title: Using sign-off reports for compliance audits (use case) description: Learn how systemHUB helps you prepare for compliance audits with policy tracking, acknowledgment records, and audit-ready reports. --- [Skip to content](https://kb.systemology.com/help-center/using-sign-off-reports-for-compliance-audits-use-case#main-content) English Show submenu for translations ![1000X162.png\]](https://kb.systemology.com/hs-fs/hubfs/1000X162.png?width=250&height=43&name=1000X162.png) Open main navigation Close main navigation - English Show submenu for translations - [www.systemHUB.com](https://www.systemhub.com/) [www.systemHUB.com](https://www.systemhub.com/) How can we help? - There are no suggestions because the search field is empty. 1. [Help Center](https://kb.systemology.com/help-center?hsLang=en) 2. [Reports & Compliance](https://kb.systemology.com/help-center/reports-compliance?hsLang=en) # Using sign-off reports for compliance audits (use case) ## Learn how to use systemHUB's Agreement Log and Members Sign-Off Reports to build a bulletproof, 4-step compliance audit folder that effortlessly proves policy adherence. ### **📋 What Auditors Actually Want to See** Compliance audits typically ask three core questions: 1. Do you have policies covering a specific topic? 2. Has every relevant team member acknowledged them? 3. When was each acknowledgement made? systemHUB's **Agreement Log** and **Members Sign-Off Reports** answer all three instantly. Most auditors are looking for evidence of a current policy that is recently updated and version-controlled, clear acknowledgement records with user timestamps, and an active process for chasing non-signers. Being able to produce all three within minutes, instead of digging through old email threads, is what a mature system looks like to an auditor. --- ### **🚀 The 4-Step Audit Prep Workflow** ### **Step 1: Identify the Policies in Scope** Confirm with your auditor exactly which policies they want evidence on. Common requests include: - Information security and data handling - Anti-harassment and equal opportunity - Health and safety - Conflict of interest - Code of conduct ### **Step 2: Confirm Policies are Current** For each in-scope policy, open it in systemHUB and check the last-updated date. If it has been more than 12 months, run a quick refresh and use the **Reset Agreements** feature. > ⚠️ **Auditor Warning:** Auditors notice stale policies. A 5-year-old "Information Security Policy" is an immediate red flag, even if everyone on the team has signed it. ### **Step 3: Run the Agreement Log Report** For each in-scope policy, generate your primary evidence: 1. Navigate to **Reports** -\> **Agreement Log**. 2. Select the specific policy folder. 3. Generate the PDF. 4. Save the file with a clear, professional name (e.g., "Agreement Log — Information Security Policy — Q3 2026"). The generated PDF contains every single sign-off, detailing the member's name, exact timestamp, and their agreed Yes/No status.![reports](https://kb.systemology.com/hs-fs/hubfs/reports.png?width=670&height=419&name=reports.png) ### **Step 4: Run the Members Sign-Off Report** For a secondary, comprehensive view of your compliance gaps: 1. Navigate to **Reports** -\> **Individual Sign-Off**. 2. Filter by **Policy** and select **All Members**. 3. Filter further by **Agreed = No** to immediately surface any outstanding gaps. 4. If gaps are found, address them before the audit by clicking **Notify**, then re-run and print the final report as a PDF. This secondary report proves to the auditor that you actively track compliance, demonstrating account maturity rather than just basic record-keeping --- ### **📁 Creating a Compliance Audit Folder** For a smooth audit cycle, create a dedicated folder on your secure shared drive for each review period containing: - A cover sheet listing every company policy currently in scope. - One **Agreement Log** PDF for each individual policy. - One **Members Sign-Off Report** (filtered to **Agreed = No**) showing your active chase list. - Screenshots of each policy's last-updated date properties. Reuse this clean structure for every single audit cycle. Many Champion-tier clients run this exact process internally on a quarterly basis, even when they are not under external audit, to ensure their business remains continuously compliant. --- ### **🎉 You're All Set!** You now have a structured, repeatable workflow to breeze through your next compliance audit. 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